REMO - Emergency Planning Members

This Emergency plan puts emphasis on the competence of its members, therefore, it is important that all members be aware of their individual roles and what is expected of them.

The following lists are therefore an outline of the individual responsibilities both in preparation and implementation of this plan

Emergency Management Coordinator
Town Administrator/municipal Clerk/c.a.o.
Fire Officer
Police Service Officer
Public Transportation Officer
Director - Community Service
Health Services
Communications Officer
Public Information Officer
Director - Public Works And Utilities
Personnel Director

The responsibilities of the Coordinator of the Emergency Management Organization, or alternate, during an emergency or disaster are to:

  • activate the Emergency Organization's emergency system;
  • provide emergency response equipment;
  • act as liaison with the local Emergency Operations Control Group;
  • make arrangements to support the Emergency Operations Control Group;
  • make arrangements for the dispatch of the EMO command post communications vehicle;
  • provide lists of resources, advisors and Provincial or Federal emergency response agencies;
  • provide or request mutual aid when required;
  • alert and coordinate the response of volunteer organizations; and
  • maintain a log of all actions taken.

Standard Operating Procedures

On receipt of the warning of a real or potential emergency or disaster the Coordinator shall:

  • activate the Emergency Management Organization's (EMO) emergency alert system;
  • report to the Emergency Operations Centre (EOC);
  • activate the volunteer organizations emergency plans;
  • dispatch the EMO command post communications vehicle; and
  • alert and coordinate the response of the volunteer organizations as required.

Town Administrator/municipal Clerk/CAO

The responsibilities of the Town Administrator/Municipal Clerk, or alternates, during an emergency or disaster are to:

  • activate the Emergency Operations Control Group emergency alerting system in whole or in part;
  • upon warning of an emergency or disaster activate the emergency plan in whole or in part;
  • assume the responsibilities as the Emergency Operations Centre Director;
  • coordinate the municipal response as per the emergency plan;
  • cooperate with other municipal departments, adjacent municipalities, and other applicable bodies;
  • provide or request mutual aid when required;
  • determine if municipal resources are adequate or if additional resources are needed;
  • recommend, when required, what assistance may be requested from the provincial or federal governments;
  • appoint an agency to manage the emergency site(s);
  • take such action as is necessary to minimize the effects of an emergency or disaster on the Town of Hantsport, Municipality of West Hants or the Town of Windsor and their inhabitants;
  • advise the Mayor/Warden, or alternates, or Council, of any necessary actions that should be taken that are not covered in the emergency plan; and
  • maintain a log of all actions taken.

Standing Operating Procedures

On receipt of the warning of a real or potential emergency or disaster, the Town Administrator/Municipal Clerk/CAO shall:

  • activate the Emergency Operations Control Group emergency alerting system in whole or in part;
  • report to the Emergency Operations Centre;
  • activate the emergency plan in whole or in part;
  • assume the responsibilities as the Emergency Operations Centre Director;
  • appoint an agency to manage the emergency site(s); and
  • coordinate the municipal response.

Fire Officer

The responsibilities of the Fire Officer, or alternate, during an emergency or disaster are to:

  • activate the emergency alert system;
  • establish communication with firefighting operations;
  • coordinate search and rescue operations;
  • activate the Mutual Aid System if required;
  • ensure that dangerous goods support agencies are contacted if necessary;
  • maintain a log of all actions taken; and
  • provide rescue services and equipment.

Standing Operating Procedures

On receipt of the warning of a real or potential emergency or disaster the Fire Officer shall:
activate the department's emergency alert system;
report to Emergency Operations Centre;
Communicate with firefighting operations.

Police Service Officer

The responsibilities of the Police Service Officer, or alternate, during an emergency or disaster are to:

  • activate the department's emergency alert system;
  • seal off (inner and outer perimeters) of the emergency or disaster site(s);
  • control and if necessary, disperse crowds within the emergency or disaster site(s);
  • control traffic or facilitate the movement of emergency vehicles;
  • conduct the evacuation of building or residential areas authorized by the Emergency Operations Control Group;
  • ensure the protection of lives, public and private property;
  • provide security and prevent looting of evacuated areas;
  • provide assistance to the Coroner;
  • coordinate search and rescue operations;
  • provide or request mutual aid when requested;
  • act as liaison with the Provincial Police Force;
  • act as liaison with the Humane Society when animal control is required; and
    maintain a log of all actions taken.

Standing Operating Procedures

On receipt of the warning of a real or potential emergency or disaster the Police Service Officer shall:
activate the department's emergency alert system;
report to the Emergency Operations Centre;
activate the department's emergency plan; and
coordinate police operations.

Public Transportation Officer

The responsibilities of the Public Transportation Officer, or alternate, during an emergency or disaster are to:

  • activate the department's emergency alert system;
  • establish effective control over public transportation;
  • provide transportation as required;
  • provide qualified personnel to operate transportation vehicles;
  • provide transportation to evacuees and special care persons;
  • provide lists of vehicle and fuel resources;
  • provide or request mutual aid when required;
  • act as liaison with local transportation companies, taxi firms, airlines, local railroads; and
  • maintain a log of all actions taken.

Standing Operating Procedures

On receipt of the warning of a real or potential emergency or disaster the Transportation Director shall:

  • activate the department's emergency alert system;
  • report to the Emergency Operations Centre (EOC);
  • activate the department's emergency plan; and
  • coordinate the response of the public transportation system.

Director - Community Service

The responsibilities of the Community Services Director, or alternate, during an emergency or disaster are to:

  • activate the Community Services emergency alert system; provide the following:
    1. emergency feeding;
    2. emergency lodging;
    3. emergency clothing;
    4. emergency registration and enquiry; and
    5. personal services.
  • establish communication requirements;
  • provide or request mutual aid assistance when required;
  • coordinate the response of volunteer organizations directly involved with Community Services; and
  • maintain a log of all actions taken.

Standing Operating Procedures

On receipt of the warning of a real or potential emergency or disaster the Community Services Director shall:

  • activate the Service's emergency alert system;
  • report to the Emergency Operations Centre (EOC);
  • activate the Service's Emergency Plan; and
  • coordinate the response of the Community Services and if used volunteer organizations directly involved with Community Services.

Health Services

The responsibilities of the Medical Officer of Health, or alternate, during an emergency or disaster are to:

  • activate the department's emergency alert system;
  • provide information on any health hazards for dissemination by the Public Information Officer;
  • provide for mass immunization if required;
  • oversee water quality checks;
  • provide authority for evacuation of buildings or residential areas for health reasons;
  • coordinate first aid, casualty collection posts, distribution of casualties, real or improvised ambulances, and health personnel;
  • provide for life saving surgery and hospitalization for the seriously injured;
  • provide for continuous medical care on an austere basis;
  • provide for emergency medical treatment for the injured not requiring hospitalization;
  • provide lists of wholesale distributors of pharmaceuticals or surgical supplies, hospitals, clinics, clinical laboratories, special care facilities and health personnel;
  • provide or request aid when required;
  • act as liaison with Federal and Provincial health departments; and
  • maintain a log of all actions taken.

Standing Operating Procedures

On receipt of the warning of a real or potential emergency or disaster the Medical Officer of Health shall:

  • activate the department's emergency alert system;
  • report to the Emergency Operations Centre (EOC);
  • activate the departments emergency plan; and
  • coordinate the response of the Public Health.

Communications Officer

The responsibilities of the Communications Officer, or alternate, during an emergency or disaster are to:

  • activate the communications alert system;
  • provide communications in support of emergency or disaster operations;
  • provide back-up communications;
  • coordinate radio frequencies used;
  • establish and supervise the Emergency Operations Centre Message Control Centre;
  • establish communications with Provincial Emergency Management Organizations and Communications with neighbouring EOCs if required;
  • provide liaison with local Amateur Radio Club;
  • provide or request mutual aid when required; and
  • ensure that logs are maintained of all actions taken, including all IN and OUT messages.

Standing Operating Procedures

On receipt of the warning of a real or potential emergency or disaster the Communications Officer shall:

  • activate the Communications Emergency alert system;
  • report to the Emergency Operations Centre (EOC);
  • activate the communications plan (Part III);
  • ensure adequate communications are available; and
  • supervise the Message Control Centre.

Public Information Officer

The responsibilities of the Public Information Officer, or alternate, during an emergency or disaster are to:

  • activate the departments emergency alert system;
  • prepare self-help information for rapid distribution;
  • keep the public informed of significant developments occurring during the emergency or disaster;
  • provide public relations support at the emergency site(s) if required;
  • gather, process and disseminate information from the emergency services; and
  • maintain a log of all actions taken.

Standing Operating Procedures

On receipt of the warning of a real or potential emergency or disaster the Public Information Officer shall:

  • activate the department's emergency alert system;
  • report to the Emergency Operations Centre (EOC);
  • activate the department's emergency plan;
  • coordinate dissemination of public information; and
  • pass reliable information and instructions to the public, keeping them informed of the situation and measures being taken to minimize the effects.

Director - Public Works And Utilities

The responsibilities of the Public Works and Utilities Director, or alternate, during an emergency or disaster are to:

  • activate the department's emergency alert system;
  • provide municipal equipment and personnel as required;
  • provide a list of equipment, supplies, construction companies, private contractors and engineer resources;
  • disconnect any services (utilities) that present a hazard;
  • provide assistance in clean-up operations and repair of damage where there is a municipal responsibility;
  • advise the Emergency Operations Control Group when sustained damages to buildings exceed safe limits;
  • provide alternate supplies of water when required;
  • provide barricades and flashers;
  • provide assistance in search and rescue operations;
  • restore essential services;
  • provide or request mutual aid when required;
  • act as liaison with NS Power Corporation and Telecommunications; and
  • maintain a log of all actions taken.

Standing Operating Procedures

On receipt of the warning of a real or potential emergency or disaster the Public Works Director shall:

  • activate the departments alert system;
  • report to the Emergency Operations Centre (EOC);
  • activate the department's emergency plan; and
  • coordinate the response of the Public Works and Utilities, NS Power Corporation and Telecommunications.

Personnel Director

The responsibilities of the Personnel Director, or alternate, during an emergency or disaster are to:

  • activate the department's emergency alert system;
  • coordinate supply and demand of human resources;
  • select the most appropriate site(s) for registration of human resources;
  • maintain records of human resources and administrative detail that may involve financial liability;
  • ensure that identification cards are issued for feeding and other purposes;
  • arrange for transportation of human resources to and from the emergency or disaster site(s);
  • obtain assistance, if necessary, from Employment and Immigration Canada; and
  • advise the Emergency Operations Centre Director on all matters of human resources and planning; and maintain a log of all actions taken.